Project Manager

Duties

• Support the lead Project Manager during the final development and pre-launch phase, including coordination with the development team and stakeholders; Assist in tracking timelines, deliverables and risks during the run-up to launch; Ensure all technical, analytical, and governance elements required for launch are aligned and delivered on time; Upon completion of implementation (post-launch), assume full responsibility for day-to-day project management, including scheduling, coordination, documentation, issue tracking, and continuous improvement, including further development activities for the Repository.
• Upon completion of implementation (post-launch), assume full responsibility for day-to-day project management, including scheduling, coordination, documentation, issue tracking, and continuous improvement, including further development activities for the Repository.
• Tasks include: Preparing an onboarding package (login guidance, FAQs, short video tutorials); Organising onboarding webinars for first-time users across 32 Allies; Coordinating account creation with internal NATO technical services; Tracking onboarding progress and reporting outstanding gaps or issues.
• Running regular coordination meetings with internal teams and contractors; Maintaining project documentation; Monitoring progress and reporting status to senior management; Preparing briefing notes, slide decks, speaking points, and demonstration materials related to the Repository; Ensuring alignment with related initiatives.
• Maintaining project documentation; Monitoring progress and reporting status to senior management; Preparing briefing notes, slide decks, speaking points, and demonstration materials related to the Repository; Ensuring alignment with related initiatives.
• Liaise regularly with EuRepoC as the primary data provider to coordinate data delivery schedules and ensure alignment with NATO requirements; serve as a focal point for coordination with SITCEN which provides technical platform; ensure continuous liaison with internal stakeholders (CyOC, CTAB etc.);
• Tasks include: preparing funding documentation for approval, tracking financial execution, liaising with divisional budget officers to secure timely and compliant funding approvals.
• Tasks include: develop proposals for the future evolution of the Repository by identifying functional and analytical gaps, developing proposals for enhancements, preparing an evolution roadmap, and handling engagement with SITCEN, EuRepoC, and other stakeholders on next-generation capabilities and long-term sustainability.
• Tasks include: capture lessons learned during development, testing and launch of the Repository, conduct after-action reviews with stakeholders, and convert findings into actionable recommendations for improving tool functionalities, data quality, and user engagement.
• Tasks include: Support the lead Project Manager during the data processing and analysis stage, including coordination with Allied representatives to facilitate Pledge bilaterals; Assist in tracking workflow of Allied analysis and task management through Q1-Q2 2026 and create a structured workflow that leverages the new process delivered by the Data Engineer for the Pledge data portal; Ensure all process aspects run smoothly to execute professional bilaterals, including some bilaterals delivered off-site in Allied nations as relevant, until technical, analytical, and governance elements required for launch are aligned and delivered on time; Upon completion of implementation (post-launch), assume full responsibility for day-to-day project management, including scheduling, coordination, documentation, issue tracking, and continuous improvement, including further development activities for the Repository.
• Ensure all process aspects run smoothly to execute professional bilaterals, including some bilaterals delivered off-site in Allied nations as relevant, until technical, analytical, and governance elements required for launch are aligned and delivered on time.

Requirement

• Proven project management experience in complex, multi-stakeholder environments.
• Experience developing project documentation, SOPs, roadmaps, or guidance materials.
• Able to translate technical issues into policy-friendly language.
• The candidate must have a NATO SECRET security clearance.
• The contractor must be in possession of a security clearance of NATO Secret.
• Ability to brief senior management clearly and concisely.
• Excellent written and oral English.

Preferences

• PM certifications (e.g., PRINCE2, PMP, Agile).
• Experience working with NATO structures.
• Experience managing digital platforms.
• Experience working in cybersecurity/cyber defence related disciplines.