Key Duties

• Act as central coordination point between the Business Unit Owner and internal stakeholders (incl. NIMSC Front Office).

• Support resource planning and staffing alignment with relevant management offices.

• Monitor and report on:

  • Budget/fund execution

  • Project & service KPIs

  • Resource usage vs. approved plans

• Assist Project and Service Delivery Managers in tracking progress, timelines, and budget adherence.

• Prepare and deliver weekly, monthly, and quarterly reports and statistical analyses.

• Coordinate recruitment, contracting, and manning status tracking.

• Support communication and reporting across management levels.

• Manage administrative activities including:

  • Travel and contractual coordination

  • Training organization (technical & behavioural)

  • SharePoint/intranet content management and standardisation

• Drive process improvements and centralisation of information repositories.

• Oversee inventory, accounting coordination, space management, and security representation.

• Act as primary administrative point of contact for personnel.

• Deputise for senior staff when required.

Essential Requirements

• Education & Experience:

  • Higher vocational qualification 3 years relevant experience

  • OR secondary education 5 years relevant experience

• Proven experience in:

  • Resource planning & personnel management

  • Budget planning and monitoring

  • Coordination, organisation, and stakeholder communication

  • Reporting and documentation

• Strong proficiency in:

  • Microsoft Office (Excel, Word, PowerPoint, Project)

  • SharePoint and databases

Desirable Qualifications

• Experience with statistical analysis and reporting

• Knowledge of project management methodologies (PRINCE2, PMP)

• Familiarity with:

  • NCI Agency / NATO structures (ACO/ACT)

  • International/military environments