C004243, Principal Assistant

Duties

Under the direction of the Land/Air Business Unit Owner, the incumbent will perform duties such as the following:

• Consolidating statistical reports and the tracking of submissions to align to expectations;
• Resource planning alignment with the Head Portfolio Management Office (HPMO) & Head of Staff Management Office (HSMO) for the Business Unit;
• Act as the interface between the Land/Air Business Unit Owner and the NIMSC Front Office;
• Monitor the Business Unit fund execution and prepare reports and statistical analysis for presentation to the Business Unit Owner;
• Monitor the Key Performance Indicators of Projects and Services Execution and prepares reports and analysis to the Business Unit Owner;
• Support the Business Unit Project Managers to monitor and control project progress to ensure resources are consumed in accordance with the approved budget and within the approved timelines;
• Support the Business Unit Service Delivery Managers to monitor and control Services to ensure resources are consumed in accordance with the approved budget and within the approved timelines;
• Support reporting and communications with the Business Unit and NIMSC management, in order to ensure projects are monitored and controlled across all management levels;
• Coordinate with HSMO to ensure swift and efficient recruitment and contracting activity and to maintain Business Unit manning status reports;
• Coordinate project or service related activities for Travel and Contractual Management;
• Support the production of Weekly, Monthly and Quarterly NIMSC Project and Service situation reports;
• Administration and delivery arrangements for technical and behavioural training for NIMSC personnel;
• Responsible for the centralised coordination and standardisation, maintenance, development policing of the NIMSC Land/Air intranet SharePoint IKM web/portal-page;
• Working with all NIMSC Business Units to ensure standardisation and centralising of information repositories to introduce leaner processes and efficiencies to the benefit of all;
• Business Unit Space Management and Security Representative;
• Responsible for the coordination of centralised accounting and inventory activities in direct liaison with the HSMO Office within NIMSC;
• Act as Principal Administrative POC within the Business Unit for NICs, Military and IWC project focused personnel;
• Deputize for higher grade staff, if required;
• Performs other duties as may be required.

Requirements

• Higher vocational training in a relevant discipline, with at least 3 years post-related experience, or a secondary educational qualification, with at least 5 years post-related experience, in progressively responsible support positions;
• Experience in resource planning and personnel management;
• Experience in budgetary planning and management;
• Demonstrated skills in Microsoft Office suite, including Project, Word, Excel, PowerPoint, SharePoint and databases;
• Experience in organization, coordination and communication;
• Experience in guidance writing and reporting.

Desirable Experience and Education:

• Experience in the preparation of statistical analysis and appropriate mechanisms to document and present the findings in an academic or comparable environment;
• Experience in Project Management Framework / Methodologies such as PRINCE 2, PMP;
• Knowledge of the NCI Agency;
• Prior experience of working in an international environment comprising both military and civilian elements;
• Knowledge of NATO responsibilities and organization, including ACO and ACT.